REGISTRATION:

The Becoming a More Effective Research Mentor and Structuring Your Scientific Paper workshops are limited to 25 participants each, so register now. They are $50 for pre-registration and $60 on-site. If you would like the fee to be waived, send a short justification of need to kellecruz@gmail.com (preference will be given to early-career scientists).

The Career Workshops are $45 each.

The Personal Finance in Turbulent Times workshop is free, but please register for it when you register for the meeting.

If you haven’t registered for the meeting yet, you can do so at aas.org and register for workshops upon registration. If you have already registered for the meeting, you can fill out the Workshop Registration Form and fax it to 202-234-7850. Regular registration ends November 17th, late registration ends December 20th.

Hope to see you in January!

Descriptions in chronological order

Science Tools for Data-Intensive Astronomy: The Virtual Observatory in the Classroom

Workshop
Sunday, January 8, 2012, 12:00 – 2:00 PM
Organizer: Robert Hanisch

This workshop is aimed at high school and community college educators. The Virtual Observatory is well-positioned to teach STEM-based subjects using real astronomical data from more than 30 world-class telescopes.

Becoming a More Effective Research Mentor for Your Trainees: Undergraduates to Post-docs

Workshop
Sunday, Jan 8, 2012 1:00 – 5:00 PM
Facilitator: Eric Hooper, Organizer: Kelle Cruz
Pre-registration and payment required.

Whether formal or informal, mentoring relationships are an important part of every scientist’s career. The University of Wisconsin-Madison has developed, field-tested, and publicly released research mentor training materials for several STEM (science, technology, engineering and mathematics) disciplines, including astronomy and physics. The topics of the training seminar cover expectations, communication, independence, diversity, understanding, and ethics. This half day AAS workshop will introduce participants to the mentor training program, plus show them how to obtain and use the free materials for self study or for use in seminars at their institutions. Participants will then delve into three of the seminar’s main topics through case studies. The AAS workshop, like the mentoring seminar itself, will have a strong emphasis on group discussions and will provide time for personal reflection and short writing activities. The goal is for participants to leave with improved mentoring skills and a good sense of how the mentor training seminar operates. The workshop will include a break after the overview and the first case study discussion, at which point anyone who has time for only an introduction to the seminar can leave at a natural and convenient break point.

Structuring Your Scientific Paper

Workshop
Sunday, Jan 8, 2012, 1:00 – 5:00 PM
Presenter: Jean-Luc Doumont, Organizer: Kelle Cruz
Pre-registration and payment required

Papers are one of the few deliverables of the work of researchers. Well-designed, they efficiently allow each reader to learn only what he or she needs to. Poorly designed, by contrast, they confuse readers, fail to prompt decisions, or remain unread. This workshop shows how to structure scientific papers, theses, and technical reports effectively at all levels to get the readers’ attention, facilitate navigation, and, in this way, get the message across optimally.

Science Tools for Data-Intensive Astronomy: The Virtual Observatory Tools for Research

Workshop
Sunday, Jan 8, 2012, 2:00 – 5:30 PM
Organizer: Robert Hanisch

Virtual Observatory tools and services will be demonstrated in the context of a range of science use cases and tutorials. These use cases and tutorials, based on recent results from the literature and on-going missions, will include constructing and modeling spectral energy distributions, cross-matching objects from diverse catalogs, exploration of time series data, and image analysis tools.

Careers 101: Career Planning Workshop for Graduate Students and Postdocs

Workshop
Monday, Jan 9 2012, 8:00 – 10:00 AM
Facilitator: Alaina Levine
Pre-registration and payment required.

This workshop will focus on the current and expanding crisis in the job and career market for astronomers. Specifically targeted towards graduate students and Postdocs, this workshop will identify and investigate the shortage of traditional astronomy jobs, and how early-career scientists can best prepare for this challenge. Our focus will be on career planning for traditional astronomy positions. We will demonstrate how to orchestrate a personal career plan and develop a Plan B and Plan C for contingencies. We will discuss what early-career astronomers should do now to enhance their CVs and research reputations, and what they should look for in and how they can leverage a Postdoc appointment to that can set themselves up for success in the field. Representatives from some of the major Postdoc Fellowship Programs will contribute tot he session. Q and A with workshop participants will be highly encouraged.

Some of the topics that will be covered is this workshop are discussed in “Recovering from Postdoc Mistakes” (Science Magazine, March 3, 2011).

This workshop is offered in conjunction with Careers 201: Career Leadership Workshop. Participants will benefit from attending both, but can also take each independently.

Careers 201: Career Leadership Workshop: Finding Opportunities and Honing Professional Skills

Workshop
Tuesday, Jan 9, 2012, 10:00 AM -1:30 PM
Facilitator: Alaina Levine
Pre-registration and payment required.

In this fast-paced, energetic workshop, participants will learn about various professional development skills that will help them advance in their scientific career. We will discuss traditional and non-traditional career opportunities for astronomers and job search processes and strategies, and attendees will hear from an astronomer who forged an exciting career in industry and the lessons and tactics that have made her successful. We will address professional skills such as networking, negotiation, and leadership principles for emerging and established astronomers, among other topics of importance. Q and A with workshop participants will be highly encouraged.

This workshop is offered in conjunction with Careers 101: Career Planning Workshop. Participants will benefit from attending both, but can also take each independently.

Making the Most of Your Oral Presentations

Special Session
Monday, Jan 9, 2012, 10:00 – 11:30 AM
Presenter: Jean-Luc Doumont, Organizer: Kelle Cruz

Strong oral presentation skills are a key to success for engineers, scientists, and other professionals, yet many speakers are at a loss to tackle the task. Systematic as they otherwise can be in their work, they go at it intuitively, sometimes haphazardly, with much good will but seldom good results. This lecture proposes a systematic way to prepare and deliver presentations and covers structure, slides, and stage fright among other topics.

Career Panel: Career Paths

Special Session
Monday, Jan 9, 2012, 2:00 – 3:30 PM
Organizer: Kelle Cruz and the AAS Employment Committee

The purpose of this panel discussion is to inform recent and upcoming graduates of careers other than the traditional professor/academic track that is typically (and incorrectly) assumed to be the natural outcome of an advanced degree in physics or astronomy. Our panelists (listed below) include representatives from public outreach, community college and education, public policy, and industry. The session will include brief introductions by each of the panelists about their careers, the skills which have enabled them to be successful, and suggestions for how to follow a similar career path. The discussion will be driven by questions from the audience. Time will be reserved at the end for small group discussions with the panelists.

Panelists:
Dave Finley, Public Information Officer for the National Radio Astronomy Observatory;
Rica Sirbaugh French, Mira Costa College and NASA Center for Astronomy Education;
Pat Slane, Harvard-Smithsonian Center for Astrophysics;
Nick Suntzeff, Texas A&M and the State Department; and
Thomas Barnes, U. Texas Austin; and
Gautam Vasisht, Jet Propulsion Laboratory, California Institute of Technology.

Increasing Diversity in Your Department

Special Session
Monday, Jan 9, 2012, 2:00 – 3:30 PM
Organizer: Hannah Jang-Condell

Diversity is becoming increasingly important as a component of a successful department. As examples, the rankings of graduate programs by the National Academies highlight diversity as a criterion and diversity is an important component of the broader impact statements required by NSF proposals. This special session will present hiring policies and practices that have been proven to be effective in increasing both the diversity and the excellence of science departments around the country. We will recommend steps that departments can take to recruit and retain women, LGBT people, and minorities; discuss what factors contribute to a friendly departmental climate; and demonstrate how to create a diverse department while enhancing academic quality. We invite members of the AAS community to attend this session to both share their own ideas and learn new ones.

Professional Ethics in Astronomy: An Ongoing Dialogue

Special Session
Tuesday, Jan 10, 2012, 10:00 AM -11:30 AM
Organizer: Kevin Marvel

The AAS recently endorsed a professional ethics statement, which along with the ethics guide for authors established by our journals, forms the framework for professional ethical behavior in the astronomical sciences. Sigma Xi is using its 125th anniversary to devote the entire year of 2011 to ethics in the sciences, including education through the American Scientist magazine, activities across the country at professional meetings and regular articles in the American Scientist Magazine. I read the engaging column by Dr. Ahearne in the Jan/Feb issue entitled “Honesty” and felt that the time had come to again organize a panel session on professional ethics in astronomy at an AAS meeting. The last such panel session I organized was at the Minneapolis meeting in 2005, which, although scheduled in a small room, was a standing-room only event, with more than 150 people in attendance. Of particular importance to the people attending that session was the participation of the ApJ Editor-in-Chief, Robert Kennicutt and representatives from the funding agencies. Sigma Xi will produce a revised pamphlet on ethics during 2011 for general use and distribution. The AAS provides new members with a copy of the National Academy of Sciences book “On Being a Scientist” (since 2006), which will be re-written this year with an eye toward changes in technologies used for communication, among other items. This is viewed favorably by our new members, especially Junior members and we plan to continue to distribute this low-cost volume in the future. The NAS has recently revised the edition, led in part by Rich Bissel, who serves as the Executive Director of NAS’ office for Policy and Global Affairs.

Personal Finance in Turbulent Times

Workshop
Tuesday, Jan 10, 2012, 12:30 PM – 2:00 PM
Facilitator: Ric Edelman, Organizer: Kevin Marvel

The economy is improving, but serious issues remain. If you’re not sure you’re on track to meet your financial goals, here’s your opportunity to get started. Join Ric Edelman, the nation’s #1 independent financial advisor (as ranked by Barron’s), for this fun, informative event. In his unique, breezy style, Ric will teach you: the 9 reasons you need to plan, the 5 obstacles you’ll face, the 5 steps that will put you on the road to financial success, and, the 4 rules you should follow for managing your investments

Working in Science Policy

Special Session
Tuesday, Jan 10, 2012, 2:00 PM – 3:30 PM
Organizer: Bethany Johns

The goal of the panel is to encourage intelligent and enthusiastic astronomers into the field of public policy. The panel will focus on how to transition from a career in astronomy to a career in science
policy and how to make communicating with policy makers a part of your career.

Transitioning into the world of public policy from astronomy is a unique experience for each individual. There is no certain path one must take from your current career to Capitol Hill. Each panelist will tell their story on how they made the transition from astronomer to public policy and why they were motivated to pursue this type of career. The panelist range in experience, career stage, and method of transition to illustrate the different ways to success. More scientists are entering a career in public policy, however the role of the public scientist communicating with policy makers is still very important.

Panelist include:
Dr. Bethany Johns, the AAS Johns Bahcall Public Policy Fellow (confirmed)
Dr. Nicholas Suntzeff, Jefferson Senior Science Fellow & Humanitarian Affairs Officer (confirmed)
Dr. Carol Christian, Deputy of the Community Missions Office, Division of STScI (confirmed)
Celinda Marsh, Space Science Program Examiner at the Office of Management and Budget
Dr. Marcos Huerta, Special Assistant, Office of the Director, Office of Science at the Department of Energy

The Astrophysics Postdoc Job Market

Special Session
Wednesday, Jan 11, 2012, 10:00 – 11:30 AM
Organizer: Fred Rasio and the AAS Employment Committee

The AAS Employment Committee will host a panel discussion on current issues related to the postdoc job market. Part of the discussion will likely focus on the recent proliferation of postdoc-type positions, including fellowships, without any corresponding growth in potentially permanent academic positions, and on the associated dramatic increase in the duration of the postdoc career stage for many astronomers. The goals of the session are: (1) to provide information to the community based on the personal experiences of successful young astronomers who have recently transitioned to tenure-track or other potentially permanent academic positions, or have gone on to non-traditional career tracks; (2) to provide the perspective from an employer’s point of view (e.g., those running postdoctoral fellowship programs); and (3) to promote discussion about possible changes to employment, recruitment and hiring practices impacting postdocs, and how these changes could be implemented. We encourage both junior and senior AAS members to attend and share their experiences and opinions.

Careers in Media for Scientists

Special Session
Wednesday, Jan 11, 2012, 2:00 – 3:30 PM
Organizer: Stephen Maran

A panel of experienced science journalists will discuss careers in the media that accommodate persons trained in Astronomy or other sciences up to the Ph.D.

Panelist include:David Aguilar, Harvard-Smithsonian Center for Astrophysics
Deborah Byrd, EarthSky: A Clear Voice for Science
Richard T. Fienberg, American Astronomical Society
James Glanz, The New York Times
Laura Helmuth, Smithsonian Magazine

Many thanks to Heather Duckworth for help in preparing this post.

iPad Keynote Pros:

• Getting the files onto the iPad was a breeze since I have already have them in my DropBox. (Use the DropBox app to download the .key then open it with Keynote.)
• Super cool laser pointer! While giving a presentation, touch and hold your finger the iPad screen and a red orb appears that follows your finger. It’s bigger and brighter than a real laser dot and has a tail when you move it quickly! (Video at 1:14, in German, i think.)
• Ability to see Presenter Notes and Slide thumbnails as shown below.
• Text builds and Move In and Move Out actions supported.
• Control with Keynote Remote ($1) on iPhone

iPad Keynote Cons:

• Action builds aren’t very robust. I can make an object move in or out of the slide from any direction, but I can’t make an object move around on the slide. For example, I can’t show a filled circle move around an ellipse, describing a planet in orbit.
• Not that many fonts are supported. My font of choice, Myriad Pro, is not installed. (Unlike in similar fonts, the ‘l’ and the ’1′ in Myriad are distinguishable.)
• Can’t see Current, Next, and Notes at the same time. Either Current and Next or Current and Notes.
• Yet another dongle to buy ($29) and keep track of.
• No live annotations on screen. This feature seems to have been in an early version (video at 00:48), but is not in the current one. At least that means it likely won’t be long before that gets implemented.
• No laser pointer with Keynote Remote.

Bottom line: Lack of support for complex moves and builds and the lack of the font I’ve already used in all my lectures means I’m won’t be giving Keynote presentations from my iPad in the near future. However, the app is very feature rich and I doubt it will be too long before it meets all of my needs. I suspect that for less formal presentations, with just plots and a bit of text, Keynote for iPad works splendidly. Check out this Apple article with the best practices for creating an iPad Keynote presentation. (Summary: keep it simple.)

What experience have you had with presentations on the iPad?

Figure 1. Two views of the Mississippi River. Left: the meander paths of the Mississippi over time, as published in “Geological Investigation of the Alluvial Valley of the Lower Mississippi River” (Fisk, 1944). Right: The Army Corps of Engineers’ view of Mississippi River peak flow rates during a maximum 1-in-500 year “Project Flood” (U.S. Army Corp of Engineers, 1958.) The places outlined in red are where the Corps has built flood control structures capable of diverting a portion of the Mississippi’s flow.

Second, I’m calling out the CDC’s “How to Survive the Zombie Apocalypse” (yes, the Centers for Disease Control) as an example of conveying important (but boring) information, in this case disaster preparedness, in a humorous and novel way.  It’s also an interesting example of a government agency experimenting with social media.  Here’s another: the VA has hired one of its harshest critics to blog from the inside.

Third, speaking of talking science via social media (and a shameless plug), I’m giving a short talk Tuesday night (May 24) in NYC at the TED Full Spectrum auditions.  It’s an audition for a longer talk at TED2012.  I’ll talk about why space telescopes are one of humanity’s coolest inventions.  It’ll be livestreamed; I’ll update with the link.

 

I think if there is one thing that would revolutionize the way many people give talks is learning and embracing the concept of “One message per slide. One slide per message.” Don’t make the audience struggle to figure out what the point of this part of your talk is. Write the message on the slide in one concise sentence. Describe that message verbally. Develop the message visually. Again, easy to say, but not always intuitive to implement.

I think a first step in this direction could be to change our relationship with slide titles. Slide titles should not be what’s on the slide, but the message of the slide. Not, The Distribution of Stars, but, M Dwarfs are the Most Common Type of Star. Not, Observations, but, 100 New High-Resolution Spectra Obtained. This idea is illustrated and described in more detail in the Content Slide section of Dr. Doumont’s
Checklist for Slides.

I have to admit, I was really disappointed with the vast majority of 5 and 10 minute talks I saw at the AAS. How long will it take us as a community to learn how to give better talks? I sure hope it’s in my lifetime, ’cause I don’t know how many more cluttered, text-filled slides I can take!

turn on Presenter Notes. (In Keynote, it’s View>Show Presenter Notes.) In the white space below each slide, write notes to yourself.  Most of these will be reminders (“Mention selection bias”;  mention Dr. Poohbah’s previous work”).  I like to write out my first and last sentences, to help me begin and end strong.  For very special occasions (a AAS plenary session; a big faculty job talk) you may want to write an almost-complete script rather than notes.

Ready to give the talk?  Give yourself a few extra minutes to set up.  Plug the projector into your laptop.  Turn off display mirroring (System Prefs>Displays>Arrangement, uncheck “Mirror displays”.)   Your laptop will now treat its screen and the projector as two separate screens.   Start Keynote/Powerpoint and play the slideshow.   The audience should see slides, while your laptop screen should show the current slide, the next slide, a timer, a clock, and your notes.   Here’s the layout I use; you can customize with Preferences>Presenter Display>Customize.

Troubleshooting?  Check the settings in Keynote:  Preferences>Presenter Display; make sure “Use alternate display to view presenter information” is checked.  If the displays are flipped (your notes are showing up on the main projector), change Keynote Preferences>Slideshow, change the options from “Present on Primary Display” to “Present on Secondary Display”.

Sounds complicated, but it only takes about two minutes of initial setup, and your computer should remember the settings.

A side benefit is that you need never cluelessly ask  ”How much time do I have?”  You have a timer and a clock on your presenter screen.

OK, a few caveats.  First, I am talking about scientific presentations — a science lunch talk or colloquium.  Other formats may need wordier slides — for example, a description of troubleshooting an instrument.

Second, the chief drawback of this technique is that it’s hard to share presentations with someone who missed your talk, because the slides are terse.  You may want to include the presenter notes in a PDF export of your talk — make sure there’s nothing embarrassing in them!

The other drawbacks are the slightly longer setup time, and the decreased portability — you’ll need to use your own computer.

The last caveat is that you’ll need to avoid talking into your laptop. A high lecturn will help, as will practice.

Other related recent posts:  Julianne on 5 min AAS talks, and Physicist/Feminist summarizes the talk-giving workshop at the AAS.