ADS Bibliography Ninja: Creating custom format citations in ADS

Our guest post today, by Dr. Sarah Gallagher and Dr. Eilat Glikman, features some useful tips on how to customize your citation outputs from ADS. Dr. Sarah Gallagher (@scgQuasar) is an Associate Professor in the Department of Physics and Astronomy at the University of Western Ontario in Canada. Dr. Eilat Glikman is an assistant professor of physics at Middlebury College. She studies dust reddened quasars and their role in quasar/galaxy co-evolution, as well as faint quasars at high redshifts.

The SAO/NASA Astrophysics Data System (ADS) is a powerful database that not only gives you electronic access to the astronomy and astrophysics literature, but can also output bibliographic information in LaTeX-friendly formats. Though the pre-defined outputs are in the rather sparse journal styles, the output can be completely customized to comply with those annoyingly specific proposal and annual report requirements.

We briefly describe how to do this, and give some examples below. In this post, we assume familiarity with ADS and its literature search functions as well as LaTeX bibliographies.

In the new ADS, after performing a query, click the “Export” button on the top, right-hand of the screen.

Select “Other Formats” from the drop-down menu of format options. This will take you to a new screen where you can select “Custom Format” from the drop-down menu on that screen.

A basic Latex bibliography reference which conforms to the Natural Science and Engineering Research Council of Canada Form 100 requirements can be created using the following format command:  %ZEncoding:latex\\bibitem[]  %l %T (%Y) %q, %V, %p-%P.

The resulting output is displayed in the right side of the export window as shown in the screenshot below. From there, it can be copied and pasted into your document.

Here’s another custom format option using LaTeX mark-up that does not require the LaTeX bibliography environment:
%ZEncoding:latex\\par\\noindent\\hangindent=10pt\\hangafter=1\\\\”\n[%zn] %l ,“%T” (%Y) %q, %V, %p-%P

This format will result in this output:
[1] Gallagher, S.~C., Everett, J.~E., Abado, M.~M. \{\&} Keating, S.~K. ,“Investigating the structure of the windy torus in quasars” (2015) MNRAS, 451, 2991-3000
[2] Gallagher, S.~C., Abado, M.~M., Everett, J.~E., Keating, S. \{\&} Deo, R.~P. ,“Why a Windy Torus?” (2013) arXiv:1303.714

If you want to create references that adhere to the NSF Proposal & Award Policies and Procedures Guide (PAPPG), the required References Cited must include the following: the names of all authors (in the same sequence in which they appear in the publication), the article and journal title, book title, volume number, page numbers, and year of publication. This format can be achieved with the following custom format:
%ZEncoding:latex %N, %T, %q, Vol. %V, %p-%P, %Y

This custom format option will output text like this:
Glikman, E., Lacy, M., LaMassa, S., Stern, D., Djorgovski, S. G., Graham, M. J., Urrutia, T., Lovdal, L., Crnogorcevic, M., Daniels-Koch, H., Hundal, C. B., Urry, M., Gates, E. L., Murray, S., Luminous WISE-selected
Obscured, Unobscured, and Red Quasars in Stripe 82, ApJ, Vol. 861, 37, 2018

For more information and detailed instructions about the possible options for the output, see the ADS Help section on Export Results. Also check out the ADS blog for updates on this resource.

Got other ADS tips and tricks? Share them in the comments or consider submitting them to us as a guest post via!

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